How to Reserve a Meeting Room

The Douglas County Public Library provides meeting rooms free of charge to groups or organizations. Meeting rooms are maintained at both the Main Library in Minden and the Branch Library at Lake Tahoe. In addition, a small conference room is available at the Lake Tahoe Branch Library. 
  • Reservations are taken on a first-come, first-served basis when rooms are available.
  • The rooms are only available when the library is open to the public. 
  • meeting room agreement must be completed and submitted with specific dates and times that the room will be needed.
    • The application must be signed by an authorized representative of the group.
    • Requests should include anticipated time to set up, conduct meeting, and clean up (always include starting and ending times).
    • If the requested dates and times are available, your group will be scheduled into the meeting room.
  • No commercial use may be made of the meeting rooms except for public service programs approved by the Library Director. No fee may be charged and no goods or services presented or sold. 
  • Private meetings cannot be accommodated. Library staff and volunteers have access to the meeting rooms and associated storage areas at all times (all exceptions must be approved by the Library Director).
  • Library staff is not available to help with room set up or take down.
  • The room must be left in the condition in which it was found.
  • You will be given a copy of the Community Meeting Room Policy and are subject to all provisions thereof. We ask that you make yourself familiar with it and keep it handy for easy reference.
  • Rooms are not scheduled beyond the present calendar year. In the fall of each year a letter and reservation form will be sent to regular users. The reservation form must be completed and returned by the date indicated in the letter; otherwise the time will be released.

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